Free Handpiece Repair Log Book

Handpiece Log Book

Keeping track of which handpiece was repaired, when it was serviced, and whether it’s still under warranty shouldn’t require guesswork or digging through old invoices.

That’s why Handpiece Express created a free handpiece repair log book—a simple, practical tool your team can use every day to track maintenance, repairs, and costs for every handpiece in your practice.

Whether you manage a single operatory or a large multi-doctor clinic, a clear repair log helps you protect your investment and avoid unexpected downtime.

What’s Included in Your Free Handpiece Repair Log Book

The Handpiece Express repair log book is designed specifically for dental practices and the way your team actually works. It includes spaces to record:

Handpiece ID / operatory or provider
Brand and model (e.g., Star®, Midwest®, KaVo®, NSK®)
Serial number
Date placed into service
Warranty details (start/end dates, coverage notes)
Date sent for repair
Reported issue or symptoms
Work performed / parts replaced
Repair cost
Date returned to service
Technician or repair partner

You can use the same log for high-speed, low-speed, and electric handpieces, so your entire inventory stays organized in one place.

How to Use the Repair Log Book in Your Practice

You’ll get the most out of your handpiece repair log book when it’s part of a simple, consistent routine:

Assign an equipment coordinator
Choose one team member (often a lead assistant) to be responsible for updating the log and overseeing handpiece circulation.
Record repairs by handpiece serial numbers
Evandpiece has a unique serial number that is used to track all repairs.
Log every repair and major maintenance event
Any time a handpiece leaves the practice for repair—or receives significant in-office maintenance—record it in the log before it goes out and after it returns.
Review the log monthly or quarterly
Look for patterns:
- Are certain handpieces needing repair more often?
- Is one operatory harder on equipment?
- Are you paying for repairs that should be under warranty?
Use the data to make better decisions
Over time, the log helps you work with your repair partner to decide when rebuilding, replacing turbines, or investing in new handpieces makes the most sense.

Get Your Free Handpiece Repair Log Book

Ready to bring more order to your handpiece maintenance?

Call us today at 800-895-7111 or fill out the request form below to receive your free Handpiece Repair Log Book.

Handpiece Logbook Request

Frequently Asked Questions: Our Repair Log Books

1. What is a repair log book?2026-01-16T04:59:01-08:00

1. What is a repair log book?

A repair log book is a simple tool used to track maintenance and repairs of equipment over time. In a dental practice, it’s a centralized record that shows:

Which handpieces you own
When each one was last serviced
What repairs were performed and by whom
How much you’ve invested in keeping those handpieces running

By keeping everything in one place, your team can quickly see the full history of any handpiece before sending it out again or deciding to replace it.

2. How can a repair log book help with maintenance?2026-01-16T04:59:59-08:00

2. How can a repair log book help with maintenance?

A repair log book supports smarter, more proactive maintenance by:

Recording all maintenance activities – so nothing relies on memory or sticky notes
Tracking equipment life – you can see if a handpiece is starting to need more frequent repairs as it ages
Monitoring repair costs – helping you decide when ongoing repairs stop making financial sense
Supporting warranty compliance – by documenting dates, parts, and repair providers, you’re better positioned to take advantage of manufacturer or repair warranties

For a practice that runs busy schedules, the log becomes a quick snapshot of equipment health and helps you avoid preventable breakdowns.

3. Why is it important to track handpiece repairs?2026-01-16T05:00:27-08:00

3. Why is it important to track handpiece repairs?

Tracking handpiece repairs is crucial for several reasons:

Equipment efficiency: Properly maintained, well-documented handpieces perform better, cut cleaner, and are less likely to fail mid-procedure.
Reduced downtime: Knowing which units are out for repair—and having backups ready—prevents last-minute cancellations or stressful schedule shuffling.
Cost management: When you can see lifetime repair expenses per handpiece, you’re able to budget more accurately and choose when to repair, rebuild, or replace.
Patient and staff safety: A clear record helps ensure you’re not putting heavily worn or unreliable equipment back into service.

A thoughtfully used repair log book gives you the visibility you need to protect your patients, your team, and your bottom line.